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Hamilton Health Sciences

Executive Assistant

Hamilton, ON, Canada

Full-time

Within 25 km of Burlington · About 19.7 km from the city centre

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Job details

Job type: Full-time
Apply by: Oct 28, 2026
Experience: 2. 5 - 7 years of experience in a senior administrative assistant role
Posted: Oct 22, 2026

Original job description

The Executive Assistant will provide full administrative support to the Vice President, Oncology, Site Executive Juravinski Hospital & Cancer Centre and Regional Vice President, Ontario Health Cancer Care Ontario. This individual has accountabilities to both Hamilton Health Sciences and Cancer Care Ontario, and provides executive leadership at the Juravinski Hospital and Cancer Centre, and has oversight of the Hamilton Niagara Haldimand Brant Regional Cancer Program.

The incumbent must be self-directed, client-focused and have demonstrated, excellent communication and administrative skills. The incumbent also facilitates the approval processes for all non-insured patient care within the Juravinski Cancer Centre.

Graduate of recognized community college executive office administration or business program or equivalent
5 - 7 years of experience in a senior administrative assistant role
Demonstrated excellence in oral and written communication. Experience in communications and public relations at a corporate level would be an asset
Effective problem-solving abilities
Demonstrated customer service skills including interacting effectively with patients and families, external agencies, governmental officials, donors and vendors
Demonstrated proficiency with corporate computer systems including MS Office (Outlook, Word, Excel, PowerPoint, Teams, and One Note), corporate systems such as payroll and billing software and virtual presence software such as Zoom.
Ability to work on own initiative, or as part of a team
Demonstrated effective organization and time management skills
Demonstrated ability to meet project and task deadlines, excellent organizational skills and attention to detail
Demonstrated ability to develop systems that create efficient work flow
Demonstrated commitment to the Hamilton Health Sciences vision and values and to continuous quality improvement
Demonstrated understanding of financial management principles and practices
Demonstrated understanding of the corporate context and ability to make suggestions and create systems which will assist the Program within this context
Demonstrated ability to deal with sensitive and confidential information and situations
Demonstrated ability to work effectively in a team environment and show a genuine interest in people and in helping others
Demonstrated focus of self-development

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative support to the Vice President of Oncology and the Regional Vice President of Cancer Care Ontario. Responsibilities include facilitating approval processes for non-insured patient care and ensuring efficient workflow within the hospital and regional cancer program.

Requirements

Candidates must have a graduate degree in executive office administration or business and 5-7 years of senior administrative experience. Proficiency in corporate computer systems and strong communication, organizational, and problem-solving skills are required.

Skills

Administrative support
Communication
Problem-solving
Customer service
Microsoft Office
Payroll software
Billing software
Zoom
Time management
Organizational skills
Attention to detail
Financial management
Confidentiality
Teamwork
Public relations
Workflow development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Oncology
Administrative Support
Healthcare Administration
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
One Note
Payroll
Billing
Zoom
Public Relations
Financial Management
Quality Improvement
Patient Care
Time Management
Workflow Optimization
Corporate Systems
Stakeholder Management

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